Summer Fellowship Program Site Application

IMPORTANT - READ BEFORE PROCEEDING

**This application will require you to submit a job description that adheres to this template. Please use this template to create a job description before proceeding with the application.

Job Description Template

You may also want to consult our Site Expectations document.

*Be aware that you must complete this application in one sitting. If you choose to close this form, your work will not be saved. (We recommend copying and pasting questions into a Word Document as you respond).

For further information or questions about the application, please consult our website or email the Fellowship Program Director, Gracey Gonzalez, at ggonzalez@whitworth.edu.

CONTACT INFORMATION

First Name

Last Name

Position at Church/Ministry

Phone

Email

MINISTRY INFORMATION

Ministry/Organization Name

HIDDEN Church Key

Ministry Type (optional)

Church Denomination (optional)

Ministry Address

Country

Street

City

Region

Postal Code

APPLICATION QUESTIONS

Why are you applying for the Summer Fellowship Program?

What is your understanding of what The Summer Fellowship Program is and does, and what is your understanding of the site and site supervisor's role in this?

If you've hosted a Fellow before, what went well that you would want to continue doing, and what (if any) are new things that you'd like to do or try? If you're a first-time site, you can write "N/A".

Please describe your involvement in other Office of Church Engagement projects (if any).

How would you describe your ministry/organization to a potential Summer Fellow? Feel free to treat this like a biography of your organization and the work you do.

Describe the overarching vision for your ministry. What are some of the long-term goals of your ministry? What are the values that guide your ministry day-to-day? What are some things you and your organization would like to do if you had more help and support (that a Fellow might be able to help with!)?

What are the needs in your ministry context? Describe in detail how a Fellow could address these needs and build your capacity to do ministry. What concrete tasks and responsibilities would a Fellow be responsible for on a daily basis? Are these tasks sustainable for 10-12 weeks?

What are descriptor words you would use to describe this Fellowship and the work it entails? (i.e: if they're going to be working with youth and doing event planning, you could say things such as 'youth ministry', 'event planning', 'leading activities', 'public speaking', 'small groups', or anything that helps you describe the nature of the work the Fellow would do).

What are unique aspects of your ministry/organization that set you apart? How could/would a Fellow benefit from this?

What leadership opportunities would be provided to a Fellow?

Mentorship is a crucial aspect of the Fellowship Program and is an important element for the site to provide the students.
What mentorship opportunities will you provide to a Fellow? How do you see you/your ministry assisting a Fellow in their walk with God and discernment of vocation? (This can include things such as weekly one-on-ones, book studies, regular meals with your Fellow, and more).

Describe the characteristics of a student who would work well in your ministry context. (This could include academic pursuits, ministry experience, class standing, languages spoken, etc.)

On a scale of 1-5, how important would independence be in this Fellow's role? (1=Fellow must be a self-starter, able to accomplish tasks independently. 5= Fellow will have the opportunity to work closely with staff/supervisor in accomplishing tasks)

Self-starter

2

3

4

Work with supervisor

On a scale of 1-5, how important would independence be in this Fellow's role? (1=Fellow must be a self-starter, able to accomplish tasks independently. 5= Fellow will have the opportunity to work closely with staff/supervisor in accomplishing tasks)

Would a successful Fellow in your context prefer spontaneity or structure?

Spontaneity

2

3

4

Structure

Would a successful Fellow in your context prefer spontaneity or structure?

Would a successful Fellow in your context prefer to work on one long-term project or many short-term projects?

Short-term

2

3

4

Long-term

Would a successful Fellow in your context prefer to work on one long-term project or many short-term projects?

How many Fellows could you utilize this summer?

Are you able to provide $4,000 to the Summer Fellowship program per Fellow?

Yes

No

How much is your ministry able to fund? (Note: for sustainability purposes, the minimum site contribution is $3,250).

Would your ministry consider contributing a donation over the requested $4,000 to help support other ministries who need financial assistance to host a Fellow?

We ask that, if your site is located outside of a 5-hour driving radius of Whitworth University, your site fund a student's travel to and from your location (whether through flight tickets or gas reimbursement). Are you able to do this?

Yes

No

N/A

Who will be the person responsible for coordinating this summer Fellowship? Please provide the best contact information for this individual (cell phone and email preferred).

Site Supervisor First Name

Site Supervisor Last Name

Site Supervisor Title

Site Supervisor Phone

Site Supervisor Email

Will this be the same person who will be serving as the Fellow's site supervisor?

Yes

No

Will there be a secondary site supervisor the Fellow would also be working with? If no, write N/A. If yes, please list their name, title, and contact information below:

(if there will be more than 1-2 supervisors, please list all staff members names, titles, and emails that will be supervising Fellows this summer).

What is this individual's experience with leading and overseeing interns or volunteer staff in their ministry? (Additional supervisor names and contact information can be recorded here as well)

Would your ministry be able to provide a supportive experience for a student of color? This includes representation among your leadership and in your community.

Additional comments/examples:

Would your ministry be able to provide a supportive environment with ample leadership and pastoral opportunities for a female student? This includes representation among your leadership and in your community.

Additional comments/examples:

Would your ministry be able to provide a welcoming, supportive environment with ample leadership opportunities for a LGBTQ+ identifying student? This includes representation among your leadership and in your community. Please list examples of how an LGBTQ+ student would be supported if the answer is yes.

By March 1 OCE will need a confirmed homestay family to host your Fellow(s). Can your ministry commit to providing a homestay for a summer Fellow(s)? Note that ministries able to provide homestays will be more likely to receive a Fellow.

Yes

No

Does your ministry agree to undergo the necessary precautions in providing a homestay? Precautions include background checks on homestay families and assessing the space using a checklist provided by OCE.

Yes

No

N/A

Open the Homestay Expectations document in a separate tab tab for more information.

Please list possible homestay families you will contact if your ministry is partnered with a Fellow.

What dates do you hope to employ your Fellow(s)?
Fellowships last 10-12 weeks in the summer and you can determine the exact start and end dates with your Fellow. If you can be flexible here, please indicate below (we love this!)

Will the Fellow need access to their own personal transportation to work at your site?
If your site is located more than 5 hours driving distance from Whitworth, students will most likely fly and will not have access to their own vehicles. Please indicate if a student could use public transit, bike, etc. Please note if you can be flexible with this requirement (which is helpful, as many Whitworth students don't have their own cars). Please be aware that if your Fellow is required to use personal transportation for on-the-job ministry, your site should help reimburse students for gas expenses.

JOB DESCRIPTION

Please upload a copy of your desired job descriptions for a Summer Fellow. We now require all job descriptions to follow the template provided. You can access the template below.

**MAKE SURE YOU right click to open the template in an alternate window or tab. If you do not, your answers above may not be saved.** Fellowship Job Description Template.

When we issue student placement invitations, students are provided with your job description. This means that your job description is the major element in a student's discernment. A thorough, compelling job description can make a difference as to if a student does or does not accept your placement.
Much of this job description template can be completing by using other elements in your application. Feel free to reiterate as this job description is primarily for the student, not the OCE.

Job Description(s)

Upload additional job descriptions?

Yes

No