Fellows Site Interview Notes 2025-26

Summer Fellowship Site Interview

Church/Organization Name

Church/Organization Key (If this doesn't populate, then you haven't selected the name above correctly. It will not attach to the record.)

Program Participation?

New applicant

Previous applicant

Past placement site

Logistics

Confirm placement positions, finances, number of fellows

If far, can they help with travel costs?

Preferred date range?

Congregation/population demographics?

Do you have families that are willing to host as homestays? (If their site is not able to provide homestays, ask if they're able to contribute the extra $500 to help offset rent costs).

Follow up questions from application

General Questions

IF RETURNER: Anything new?

Reflect re last year's experience. What went well/will you learn from?

What would your expectations be for a student this summer?

Job Description:
What feels most necessary and like something a Fellow would have to do/be okay with, and what (if anything) feels flexible in the job description? Is there room to flex the job description to the Fellows interests?

We want all our sites to be proactive in discipling a student. As a mentor or supervisor, how do you envision encouraging the spiritual formation of a fellow? Who do you envision being the intentional discipleship mentor for the Fellow(s)?

This summer we've seen: [students travel far away, unique context, less distractions, no community, thinking about big vocational questions] and many students experience loneliness, some even depression. Do you have any experience working with students/congregants with these struggles? Ideas of how you could support a fellow in this?

Follow up re. inclusive questions - Is there a contrast between the support your staff provide vs. what your community/congregation/site could provide?

What are gifts/things you're excited about in your ministry? Challenges?

We're trying to make the best match possible. That being said, are there any important things theologically, ideologically, characteristically we should consider when matching you with a fellow? (ie: background in the church, tradition, theological leanings, etc.)

Do you have any questions for me?

Conclusion

1. Make sure we have names of all supervisors/individuals to include in communications going forward (and contact information)

2. Give timeline going forward:

Dec. 8 - Priority Student application deadlines
Dec - Jan– rolling priority student interviews
Jan. 17 - Students receive placement (sites are notified shortly after this that they've had Fellows placed at their site or not- if not, they're still an option for our secondary round!)
Jan 26 - Deadline for priority students to accept placement
Feb 9 - Secondary student application deadline
Feb 21- Students receive placement invitation and sites are notified
Feb 28 - Placement decision deadline
Early March - Sites notified with student information/contact to begin conversations about the summer. Homestays must also be confirmed by March 3!

3. Main vehicle for communication going forward is email, but always feel free to call!

My notes.....

LGBTQ Affirming?

Yes

Will student need personal transportation?

Yes

Site Contribution Amount

Concluding notes

Partner with this site?

Yes

Maybe - would need right student